This is the privacy declaration (hereinafter referred to as ‘Privacy Declaration’) of Exteso Sagl, a private limited company under Swiss law, with registered office at Via Serafino Balestra 9, 6900 Lugano, and lawfully registered under the number 838 866 911 (hereafter referred to as ‘Voxxed Days Zürich’, ‘we’ or ‘us’).
Voxxed Days Zürich cares deeply about your privacy. We strive to protect the privacy and confidentiality of personal data we process. Hence, we do everything in our power to comply with the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (hereafter the ‘Regulation’) or any applicable data protection legislation (hereinafter collectively with the Regulation referred to as the ‘Data Protection Law’).
1. Identity of the controller and contact details
Voxxed Days Zürich organizes conferences. We are the controller of the personal data that is used to organize these conferences. Where Voxxed Days Zürich is deemed to be the controller, Voxxed Days Zürich will comply with this Privacy Declaration.
2. The personal data we collect and process
We process several categories of personal data, for instance, identification data (e.g. name, surname, employer,…) and contact data (e.g. address, email address) financial data (e.g. bank account number, VAT number). These personal data may relate to you in your capacity as a customer or supplier of our company, but also to you as a business relationship of one of our clients, and/or as one of the attendees of our conferences.
We collect and process personal data that you provide to us directly (e.g. by registering online for one of our conferences), as well as data that we obtain through another route, for example via a public source or provided by one of our clients or exhibitors.
We also use cookies for our website. We do not use automated data processing or so-called “profiling”.
3. Purposes of and legal basis for the processing personal data
3.1 In General
We process your personal data for various purposes, including conducting our general and financial administration, the organisation of our (future) conferences, to keep you updated about our (future) conferences, managing our customer and supplier base, providing a correct service and the proper execution of our agreements and direct marketing activities (e.g. sending newsletters).
Your personal data may be processed:
- Based upon your consent: we process personal data based upon your explicit and specific consent. Your consent is freely given and can be withdrawn at any moment.
- For compliance with a legal obligation: We have to comply with various legal obligations, under which we are obliged to maintain specific (personal) data.
- For the performance of a contract: to execute our agreements, it is necessary to process personal data. We hereby always limit ourselves to processing the data that are strictly necessary.
- Based upon our legitimate interests: We may process data to protect our legitimate interests or those of our clients, suppliers or a third party, except where such interests are overridden by your interests or your fundamental rights and freedoms.
3.2 Attending our conferences
Voxxed Days Zürich organizes Developer community conferences and events.
(a) Buying an entrance ticket for one of our conferences
Registering for one of our conferences takes only a few steps. We ask you to fill in an online form requesting identification data (name, surname, company) and contact details (address, email address). After registration, we will ask you to pay for your entrance ticket(s). The processing of these data is a necessary step prior to entering into a contract with us.
(b) Sharing your personal data with the exhibitors
We share the identification data and contact details of the attendees of our conferences with the exhibitors at our conferences. At the entrance of our conferences, attendees receive a QR-Code. The exhibitors are able to scan this QR-code. Attendees who have this QR-code scanned by one or more exhibitors give their explicit consent to share their personal data with the exhibitor(s) in question.
3.3 Direct marketing activities
We may send you information about our products, services, and future conferences if we consider you a part of our customer base. If you no longer want to receive our communications, you can unsubscribe by clicking the unsubscribe link at the bottom of any marketing email.
4. Who has access to your personal data?
Only a limited number of people, companies, organizations or other entities have access to the personal data we have collected and process. Our cloud servers are hosted by Amazon and Google. Our employees and staff are bound by confidentiality. Voxxed Days Zurich does not share your personal data with third parties for any other purpose than mentioned in this Privacy Declaration.
5. How long do we keep your personal data?
We keep your personal data as long as required to comply with our legal obligations and to provide our services in a correct manner or because we have a legitimate interest to keep your personal data (longer).
6. How do we protect your personal data?
Voxxed Days Zurich takes appropriate measures to prevent misuse, loss, unauthorized access, unwanted disclosure, and unauthorized modification. If you have the impression that your data is not properly secured or there are indications of abuse, please contact us via zurich@voxxeddays.ch.
7. What rights do you have regarding the processing of your personal data?
The Regulation provides you with various rights regarding the processing of your personal data. If you wish to invoke your privacy rights, please contact zurich@voxxeddays.ch. We will normally respond to your request within 30 days.
- Right of access: You have the right to know which of your personal data we have collected and process.
- Right to rectification: You can ask for the data to be corrected or completed at any time.
- Right to erasure: You can ask to erase the personal data we have collected about you (‘right to be forgotten’).
- Right to data portability: You are entitled to ask for personal data that you have provided to be transferred back to you or to a third party.
- Right to restriction of processing: The right to restrict the processing of your personal data.
- Right to object: If you disagree with how Voxxed Days Zürich invokes its legitimate interests to process certain data, you can object.
8. Update Privacy Declaration
Voxxed Days Zurich is entitled to update this Privacy Declaration by posting a new version on the website. It is strongly recommended to regularly consult the website to ensure you are aware of any changes.
9. Questions, requests or complaints
If you have any questions regarding this Privacy Declaration or Voxxed Days Zürich privacy practices, please contact us:
Exteso Sagl, Via Serafino Balestra 9, 6900 Lugano
Email: zurich@voxxeddays.ch